Nonprofit case study

How a 52-person nonprofit cut its SaaS sprawl by 40%

Its leadership was managing an $800K budget with no live view of software spend. Within the first year, $127K in savings went back into program delivery.

The Challenge

Duplicate tools and orphaned licenses were quietly draining the budget.

This growing nonprofit had expanded to 12+ SaaS subscriptions with no centralized visibility. Leadership was making budget decisions based on spreadsheets that were weeks out of date. Duplicate tools, orphaned licenses, and manual processes were silently draining resources.

12+

Active SaaS subscriptions

No inventory or centralized tracking across the organization

Real-time cost visibility

Zero live insight into where budget was going

3 weeks

Lag time on reporting

Financial data was always stale when it reached leadership

40%

Staff time on manual assembly

Admin hours spent pulling data together by hand

Our Approach

We mapped every tool and license, then put the spend on one dashboard.

8-week phased deployment

We started with a full SaaS and cloud audit, mapping every tool, license, and integration. Then we deployed Nexus connectors across Microsoft 365, QuickBooks, and their core program tools. Within two weeks, leadership had a unified cost dashboard. By week six, automated alerts were catching anomalies before they compounded.

Microsoft 365 Azure QuickBooks Nexus Platform Power Automate

The Results

Eight weeks from kickoff to a live view of every tool and vendor

40%

SaaS reduction

Eliminated duplicate and unused subscriptions across the organization

$127K

Annual savings

Redirected to program delivery within the first year

Real-time

Cost visibility

Leadership now sees spend across every tool and vendor instantly

8 weeks

Time to value

From kickoff to full operational intelligence in two months

We had no idea we were spending that much on tools nobody used. IndigoWave didn't just find the waste — they gave us a system to make sure it never happens again.

Executive Director, Regional Education Nonprofit

Read another case study.

See what your nonprofit's technology really costs.

Book a Clarity Assessment →